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ANGOA MONTHLY MEETING MINUTES

Anchorage Alaska National Guard Armory:

12 July 2017.

1. Business Meeting: Monthly Meeting: Called to order at 1704. Quorum Established: Troy Townsend, Stephen Wilson, Collin Welch, Greg Vanison, Des Whitlock, Charles Stevenson and John Bittle.

2. Previous Meeting Minutes: Motion: To vote June minutes into the record. (Motion Passes, All Ayes)

3. Treasury Reports: (POC: Collin Welch): The check was sent to NGUAS to pay for our dues. (Bittle) Is there a way for us to receive the account balance for the meeting? (Welch) I will have to go to the bank have them pull it. (Wilson) I recommend that we give the balance sheet to the secretary to put into the record. (Welch) That is my intent, but I can’t get it to work right now. I wrote one check for 4400 dollars it was for the NGAUS dues. (Bittle) We talked about getting some Squares®. (Welch) Trying to find what is the most financially feasible way to do that because if we go through Wells Fargo, it is more expensive than other routes but it is more reliable because it is through our bank. So I am trying to find out what will be the best way. So on Square® it was a percent between 2% of the charge where Wells Fargo does a per swipe charge for a set fee. (Bittle) So the Stripe account, the account we use for our online service they charge 2.9% plus 30¢(for credit card) or 0.8%(for ACH Direct Debit, Alipay, Bitcoin) for every payment, which is standard for almost all online pay services. They don’t offer the Square® type service, but I don’t know if we need that service if we could just have members pay online. (Welch) We will have to see if we need the swipe service. Also, Wells Fargo is slow with coming back to us, because we are not a big fish and will probably only have service charges 20 dollars paid to them per year. There is an offline mode for the Square®, so that may be a benefit if we are performing a membership drive in the field. (Bittle) It is still a great alternate method, but I don’t think we need more than three people with the Squares®. We will still have to give them a discount code for those who use the Square®, so they could register on the website for free without having to repay. (Welch) If we do go through Wells Fargo, there is allot of other convenience things, like Wells Fargo wallet and automatic bill pay.

checking

$28,305.28

savings

$41,288.87

total

$69,594.15

4. Bills and Correspondence: No report.

a.Corporate Sponsorship (POC: Pat Gargan): No Report

b.Legislative/Resolutions (POC: Danny Canlas): No Report.

(Bittle) I did send out the2018 resolution pamphlets with the notes, so we know what we want to sponsor during the NGAUS conference. (Vanison) These resolution are typical from a number of States that get together to draft the resolutions for the floor vote. (Bittle) So if you see the second attachment I sent out, it has the resolutions that were carried over from last year, but there may be a couple more added from the resolution submitting session from May – July this year.c. c.Membership (POC: Desalyn Whitlock ANG, Troy Townsend ARNG): (Townsend) DidVanison’s life time membership he won in 2015 get submitted? (Welch) As I know, partof the check I wrote was for Vanison’s life membership. (Bittle) I sent the list of the fivenew members that signed up via the website to the angoamebership@gmail.comemail address. (Welch) The annual membership count is from 1 July to 30 June to becounted for the NGUAS conference percentage.

D.NGAUS Convention (POC:Greg Vanison):. (Bittle) We also need to talk about TAG,BG Fieck and COL Demers for their attendance to the conference. The personnel I have down as to attending the conference is Whitlock, Vanison, Stevenson, TAG, BGFieck, and COL Demers. (Vanison) Zirckle was asking about the registering process.(Bittle) So to register, I believe you just do it online at the NGUAS conference website.(Vanison) So whoever is listed as the POC at NGUAS is supposed to be receiving the information on the registering process. (Bittle) I think it is probably Haker, so we willhave to get with him to get the info.e.Retired Officers Chair (POC: Jolund Luther): No report.SSLI (POC: Mike Bridges): (Welch) We will have to check the mail to see what the pool check was this month. I will also bring in my report on the SSLI conference I attended.

:a.(Haker) I will be sending out an email to see if anyone want to take on the president position.
b.(Bittle) The website has been transferred over to the angoa.org domain. The website hasMembershipPro ® which allows new members to pay for their membership online and tracker their annual renewals. c.(Haker) 1st Battalion 297th Infantry Regiment is requesting support for banner day on 10 June 2017. They are currently at annual training right now. They are requesting 1500 dollars to support over 260 Soldiers and families, which is also during their 2017 polar cup competitions. They also said that they will be putting up our banners advertising our support. They are largest Army battalion and the second largest Army battalion for officers because Aviation beats them out. (Vanison) Is there a way for one of our members to be present during the event? Yes, Bittle will be there. Motion: (Bittle)(Wilson, seconds) Propose we provide 1500 dollars for the 1st Battalion 297th Infantry Regiment banner day activities on 10 June 2017, with Bittle in attendance to foster membership for at least an hour. (All Ayes, Motion passes) d.(Haker) CPT Daily is requesting support for the breakfast and lunch meal for the officer at the Senior Leader’s conference on the 5th AUG 2017. We have done this in the past and we have garnished membership from these events. All the officers are required to attend, so we will be able to maximize our membership drive efforts. They are requesting 1000 dollars. Motion: (Haker)(Wilson, seconds) Support $1000 towards the Officers All-Call on 05AUG17 with the only discussion being that we will need an Air National Guard spokesperson at the event to give a plug for ANGOA. (All Ayes, Motion passes) e.(Haker) Propose ANGOA pay $40-50 for a plaque to be made at the on-post craft shop to thank Luke Davis for his many years of service to the ANGOA board. (Vanison) This would set a precedent to give plaques to all outgoing personnel. He did not feel that this was a good precedent given that it could get expensive and did not support the ANGOA mission. He would rather set up a specific group of award eligible positions that were then given a gift card as opposed to a plaque. Haker amended the motion to allow an award plaque for the positions of President, Vice President, Membership Chair, Secretary, and Treasurer. Motion: (Haker) (Wilson, seconds) ANGOA pay $40-50 for a plaque to be made at the on-post craft shop to thank Luke Davis for his many years of service to the ANGOA board. (Majority Ayes, Vanison Nays; Motion passes) f.(Haker) Regional Support Group (RSG) requests support for the purchase of commandchallenge coins for the RSG to award to exception Soldiers. Vanison disagreed with the initial motion of value received and stated that the coin needs to have ANGOA and our website on the edge of the coin. Welch brought up that this would increase the cost of the coin. Haker amended the motion to approve up $600 towards the coins as long as it had ANGOA and our website on the edge of the coin. Vanison was still concerned about the precedent this sets towards future requests. Wilson shared this concern given the nature of command coins. Motion: (Haker)(Welch, seconds) Provide 600 dollars toward the RSG purchase of command challenge coins with the ANGOA website somewhere on the coin. (Majority Ayes, Wilson and Whitlock Nays; Motion Passes). g.(Haker) Haker had been asked by Edie Grunwald if the previously approved (see January meeting minutes) 2500 dollar named scholarship was a one-time award or recurring. Haker moved that we discuss the terms of the scholarship. Welch requested that we only make this initial scholarship based on the already approved scholarship fund and table the discussion of future terms until we had more time to discuss and review the matter. Vanison agreed with that based on the fact that we could not back out of our current agreement but could modify future agreements. The discussion included points about who could and should be eligible and what part of the ANGOA mission did this support. Wilson left due to a commitment and passed his proxy vote to Welch. Haker asked about adding a certificate and “big check” for presentation which was agreed to in the following motion. Motion: (Haker) (Welch, seconds) Make this scholarship, a one-time scholarship per the previous terms until we had time to review the future of the scholarship. (All Ayes, Motion seconds) 7.Proposed New Business:a.(Wilson) The state of Alaska does allow electronic elections, so if we find the updated amendment of our constitution, then we can hold an e-election. (Bittle) I can set it up so we can use our website, but we will have to know the candidates in advance, so I can build it on the website. We will also need to have 20 members to vote per our constitution. (Wilson) Is there a way for us to vote proposed new business? (Bittle) Yes, I can also build that on the website. b.(Bittle) I need the tax id and the account number to finalize the payment system on the website. (Welch) I will get to you. c.(Bittle) I don’t know if we voted on anyone being at the Senior Leaders Conference on 5August to foster membership? (Vanison) The person present must be on leave or not in status if they are representing ANGOA. (Wilson) I will be there in a leave status. d.(Bittle) Last month we also voted on the RSG command challenge coins with the ANGOAwebsite on them. (Welch) LTC Mondelli has not contacted me yet. (Townsend) Was Haker supposed to go back to him to tell LTC Mondelli about the conditions of us buy the coins? e.(Bittle) Last month we talked about the Grunwald scholarship. I think we need to talk about setuping a formal event with the TAG, family and community present. When is the next cycle for AMYA? (Townsend) I believe it starts in October and the graduation is in February. (Bittle) So that gives us some time to set this up for some time in February. So next meeting we will need to assign an action officer to coordinate this event.

8.Next Meetings: 2 August 2017 1700 hrs. at JFHQ-AK, DAS.