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ANGOA MONTHLY MEETING MINUTES
Anchorage Alaska National Guard Armory: 7 June 2017.
1. Business Meeting: Monthly Meeting: Called to order at 1704. Quorum Established: Brett Haker, Troy Townsend, Stephen Wilson, Collin Welch, Mike Bridges, Greg Vanison, Des Whitlock, Charles Stevenson, Danny Canlas and John Bittle.
2. Previous Meeting Minutes: Motion: To vote June minutes into the record. (Motion Passes, All Ayes)
3. Treasury Reports: (POC: Collin Welch): We deposit a 21 thousand dollar check, which is our annual amount we get from SSLI. (Haker) After we deposited the check, the bank account was right under ninety thousand dollars. We also reimbursed CPT Welch 2500 dollars for the SSLI conference. Also, we official took Luke Davis off the accounts. We did find out that anyone can deposit into our account, so if anyone picks up the mail and receives a check, please deposit it into the account. We will also get more of the Squares® through Well Fargo, so we will have the ability for new members to pay via the Squares®.
4. Bills and Correspondence: No report.
5. Committee Reports:
a. Corporate Sponsorship (POC: Pat Gargan):No Report
b. Legislative/Resolutions (POC: Danny Canlas): We are appointing Danny Canlas as the Legislative/Resolutions chair, and moving Troy Townsend to the Membership Co-Chair.
c. Membership (POC: Desalyn Whitlock ANG, Troy Townsend ARNG): (Whitlock) We have some memberships batches that need to be paid to NGUAS. The first batch is 1,863 dollars and the second batch will be for 2664 dollars. All of these members need to be inputted by the end of this month to be counted toward our percentage at NGAUS conference. (Haker) We need to send out the forms to all Majors and above, so MR. Crew may pay for their membership up to the 800 dollars that he is donating. (Bittle) They can use the promotional code so they can get their membership for free on the website. I can then pull the list and give it to the membership chairs. We should make the deadline the 15 June 2017, so Whitlock can add it into the NGUAS system. Motion: (Bittle) (Townsend, seconds) Using the 800 dollars that Mr. Crew is donating to members Major or higher, we will send out a discount code so they can input their data on the ANGOA website for the signing up of members. (All Ayes, Motion passes)
d. NGAUS Convention (POC:Greg Vanison): We have 15 rooms already paid. (Haker) Stevenson, Vanison, Whitlock and Wilson confirmed for attendance to the NGUAS conference. Also TAG, BG Fieck and COL Demers have shown interest in attending.
e. Retired Officers Chair (POC: Jolund Luther): No report
h. SSLI (POC: Mike Bridges): (Welch) at the conference they talked about the state of the SSLI. The company is still going strong, we are still getting newer clients, and we are paying out fewer and fewer policies. We only had three payouts for our State for 2017, one of them was a suicide. The next year’s meeting will be in Portland. They are determining a way to sign up for a policy on their website, which will be a good way for us to sell the SSLI program. The company is still strong and hold an A-minus status, which is ideal for a life insurance company.
6. Old Business:
a. Discussion: (Townsend) In August there is that OPD conference, which I attended last year and we should send someone down there this year. Possibly two officers, one Air and Army. One should probably be Danny Canlas, if he is still willing to take on the resolution chair. Also, Des Whitlock should be the other individual to attend the OPD.
b. Discussion: (Haker) G3 and R&R talked to me about funding a retention event over May drill. They will be cooking hamburgers and hotdogs, and we will be having our booth out there to talk with prospective members. Motion: (Haker) (Townsend, seconds the motion) For ANGOA to provide R&R retention team with up to thousand dollars for the retention cookout during May IDT weekend. An ANGOA booth will be present during this event. (All Ayes, Motion passes)
c. Discussion: (Haker) Luke Davis has talked with me on multiple occasions that he would like to pass off the roles of treasurer. Collin Welch a new member to ANGOA is here today, and would like to take on the responsibilities of the treasurer. He is the finance manager analyst at DOL and he is willing to support the organization. Appointment: (Haker) As President of the Board I am appointing Collin Welch as the treasure of the board. (All board members agree with appointment). (Point Of Order) (Bridges) The appointee needs to sand up and complete the oath of service. (Oath) Do you (state your full name) Solemnly swear to uphold the constitution, bylaws and articles of the Alaska National Guard Officer Association and all duties assigned of the position of treasurer, to the best of your ability. So help me God.
d. Discussion: (Bittle) In April we discussed next year’s Annual Meeting, but could not vote on it. Course of action one was to have it on 13-14 of April 2018, which is a drill weekend. Both Saturday and Sunday will be the industry day on the drill hall and the meeting would then be Saturday night after drill. Everyone in the meeting in April thought that was probably the best option. The Second option is to have it on a non-drill weekend, and have the industry day on Friday and the meeting on the following Saturday, most likely on the 23-24 April 2018. The Enlisted Association is voted for having it on the drill weekend. Also this is ANGOA’s year to plan the meeting. (Haker) We usually have had better numbers when we have had it with conjunction with a ball.(Townsend) In conjunction with a drill weekend is the best way to garnish more members, since we are lacking active members. Motion: (Bittle)(Townsend, Seconds) To have the Joint Annual Membership Meeting on the 14th April 2018 in conjunction with the industry on the 13th Apr 2018, as well as during the April 2018 drill. (All Ayes, Motion passes)
e. Discussion: (Bittle) It was brought up again during the annual meeting, for us to give a sum of the SSLI dividend funding we receive to ANGEA. (Bridges) I recommend that we table this until the board schedules a meeting with ANGEA to talk about possibly giving them a portion of the funds, and the board will also need to analyze the funds we receive.
f. Discussion: (Bridges) This year is the first time in our history where we did not have the enough members to hold elections. So this needs to be stated in the record that based off the Constitution, bylaws, and articles, the previous board members must stay in office for another year. The only changes that are authorized are appointments of committee chairs. (Bittle) Also I saw in the Bylaws that we may be able to conduct an electronic way of holding an election. We may want to research, to see if we can hold e-elections.
Article XII Section 1. The Nominations Committee will be appointed by the President and will submit candidates to the membership for their consideration. Nominations will also be received from the floor for any office.
Section 2. Only active members in good standing may vote. An active member is in good standing if his or her ANGOA and NGAUS dues are current.
Section 3. Voting by proxy shall be in writing for active members in good standing. Written proxy authority will be presented by the Secretary of ANGOA at the beginning of the Annual Business Meeting to substantiate proxy grant and standing of each absent member. Members may only vote by proxy if they cannot attend in person and if they submit their written proxy to the Secretary. They will designate the voting member attending the annual conference who may cast the absent member’s vote. The Secretary will provide each member a proxy form at least 30 days prior to the general meeting.
Section 4. The person receiving the majority of votes on ballots for each office shall be declared elected and shall take office at the end of the annual conference at which elected.
(Wilson) We need to come up with proxy vote to be added to the notes.
7. Proposed New Business:
a. (Haker) I will be sending out an email to see if anyone want to take on the president position.
c. (Bittle) The website has been transferred over to the angoa.org domain. The website has MembershipPro ® which allows new members to pay for their membership online and tracker their annual renewals.
d. (Haker) 1st Battalion 297th Infantry Regiment is requesting support for banner day on 10 June 2017. They are currently at annual training right now. They are requesting 1500 dollars to support over 260 Soldiers and families, which is also during their 2017 polar cup competitions. They also said that they will be putting up our banners advertising our support. They are largest Army battalion and the second largest Army battalion for officers because Aviation beats them out. (Vanison) Is there a way for one of our members to be present during the event? Yes, Bittle will be there. Motion: (Bittle)(Wilson, seconds) Propose we provide 1500 dollars for the 1st Battalion 297th Infantry Regiment banner day activities on 10 June 2017, with Bittle present to foster membership for at least an hour. ( All Ayes, Motion passes)
e. (Haker) CPT Daily is requesting support for the breakfast and lunch meal for the officer at the Senior Leader’s conference on the 5th AUG 2017. We have done this in the past and we have garnished membership from these events. All the officers are required to attend, so we will be able to maximize our membership drive efforts. They are requesting 1000 dollars. Motion: (Haker)(Wilson, seconds) Support $1000 towards the Officers All-Call on 05AUG17 with the only discussion being that we will need an Air National Guard spokesperson at the event to give a plug for ANGOA. (All Ayes, Motion passes)
f. (Haker) Propose ANGOA pay $40-50 for a plaque to be made at the on-post craft shop to thank Luke Davis for his many years of service to the ANGOA board. (Vanison) This would set a precedent to give plaques to all outgoing personnel. He did not feel that this was a good precedent given that it could get expensive and did not support the ANGOA mission. He would rather set up a specific group of award eligible positions that were then given a gift card as opposed to a plaque. Haker amended the motion to allow an award plaque for the positions of President, Vice President, Membership Chair, Secretary, and Treasurer. Motion: (Haker) (Wilson, seconds) ANGOA pay $40-50 for a plaque to be made at the on-post craft shop to thank Luke Davis for his many years of service to the ANGOA board. (Majority Ayes, Vanison Nays; Motion passes)
g. (Haker) Regional Support Group (RSG) requests support for the purchase of command challenge coins for the RSG to award to exception Soldiers. Vanison disagreed with the initial motion of value received and stated that the coin needs to have ANGOA and our website on the edge of the coin. Welch brought up that this would increase the cost of the coin. Haker amended the motion to approve up $600 towards the coins as long as it had ANGOA and our website on the edge of the coin. Vanison was still concerned about the precedent this sets towards future requests. Wilson shared this concern given the nature of command coins. Motion: (Haker)(Welch, seconds) Provide 600 dollars toward the RSG purchase of command challenge coins with the ANGOA website somewhere on the coin. (Majority Ayes, Wilson and Whitlock Nays; Motion Passes).
h. (Haker) Haker had been asked by Edie Grunwald if the previously approved (see January meeting minutes) 2500 dollar named scholarship was a one-time award or recurring. Haker moved that we discuss the terms of the scholarship. Welch requested that we only make this initial scholarship based on the already approved scholarship fund and table the discussion of future terms until we had more time to discuss and review the matter. Vanison agreed with that based on the fact that we could not back out of our current agreement but could modify future agreements. The discussion included points about who could and should be eligible and what part of the ANGOA mission did this support. Wilson left due to a commitment and passed his proxy vote to Welch. Haker asked about adding a certificate and “big check” for presentation which was agreed to in the following motion. Motion: (Haker) (Welch, seconds) Make this scholarship, a one-time scholarship per the previous terms until we had time to review the future of the scholarship. (All Ayes, Motion seconds)
8. Next Meetings: 12 July 2017 1700 hrs. at JFHQ-AK, DAS.
9. Adjournment . 1817 hrs.
\\\\\signed////
JOHN S. BITTLE
Secretary, ANGOA